How can virtual assistant services support your landscape, lawn, or irrigation business? If you want to learn how to grow your business by using a part-time administrative assistant, then here are a few tasks that can help achieve your goals.
Virtual Assistant Services Support for the Green Industry
Horticulture & Safety Training Packages
Are you struggling with a way to train your employees on plant identification, best horticulture practices, and safety training? Visuals can be prepared for your team to help identify plants, weeds, or diseases to review periodically. We all know how expensive training can be to purchase as well as putting together the topics and information to prepare. Why not have a ready-to-use presentation on horticulture and safety training to guide staff and newcomers in the business as they get hired. Presentations on PowerPoint, Prezi, or Google Slides, is a great way and easily accessible to valuable training. Listening guides and fact sheets can also be available to reiterate learning further. Review questions can also be ready to go over at the end of each training presentation. A trained horticulturist virtual assistant helps solve the problem of a lack of training for your staff. The results for your business are more knowledgeable staff using proper and safer techniques to work out in the field.
Get Your Estimates Done Fast
Plant takeoffs can be a long, tedious process. A horticulture industry virtual assistant will understand horticultural names. A trained virtual assistant in the horticulture industry will know the difference between a ‘Betula nigra and an Echinacea.’ This service will result in turning the bid out faster so you can move to the next phase of the process.
Most green industry leaders complain that estimating takes a lot of time, and they’re always behind. The more time it takes to get a proposal to a lead, lessens your chance of winning it. Delivering it is essential. A green industry virtual assistant can help assist in putting together estimates into QuickBooks Online, designated CRMs, or excel spreadsheets. Preparing templates/forms can get those proposals turned around faster and win the bid. The results are an actual increase in your sales!
Keep Safety Data Sheets Available for Employees
Assembled Safety Data Sheets can keep you compliant with OSHA rules and maintain your employee’s safety. These documents are correctly cataloged and accessible in your fleets and shops. Many offices allow this OSHA requirement to slip by and put on the back burner. A virtual assistant can research, print, and assemble Safety Data Sheets for your lawn care, landscaping, or irrigation business. SDS’s are required by law if you’re carrying any chemicals around in vehicles or using on properties. These are used in case of an emergency or for EMS to facilitate first aid. You can rest assured that your employees and staff have the proper information in case of an accident.
Hiring and Onboarding for Your Green Industry Business
Specialized virtual assistant services for the green industry entrepreneur also include an understanding and experience in Human Resources. I can write job descriptions, posting ads, vet candidates, and help with employee onboarding processes. Facilitate criminal background checks is a process, and I have experience setting these up. Hence, the process will run smoothly and give you peace of mind with each new hire. Employee training manuals and handbooks are a valuable asset to any company to help with onboarding and system control. All of these administrative tasks take extra time and bog most landscape industry managers down. These types of virtual assistant services will give you a smoother running company to progress and develop your business.
Virtual Assistant Marketing Services
Sometimes you don’t know where to begin or how to market your business. An experienced marketing virtual assistant for lawn care, landscaper, and irrigation specialists will put together a marketing campaign calendar. A virtual assistant will help you identify where your leads hang out on social platforms and how to facilitate more clients through e-newsletters and getting found on search engines. They can add value through blogging with SEO horticulture driven keywords. Services like these take an enormous amount of pressure off the business entrepreneur while growing the company, and the results are measurable and worth it.
Consistent Social Media Campaigns to Promote Business
How many times have you started your social media campaign only to run out of ideas or can’t find the time to facilitate it? A social media virtual assistant service can prepare, design, and promote a consistent marketing campaign that coincides with the other platforms that you engage in. Setting up social platforms with your brand and logo can also be a part of the virtual assistant service package. Ask me for details.
Add Gallery Photos to Your Website, Social Media & Google My Business Page Consistently
Are you behind on getting updated photographs to your website, social media, and GMB pages? Well, fret no more, help is on the way! Adding this content can not only inform your clients but trigger them to see something they want to be done on their properties, thus giving you more business. Adding information for your potential clients to see can provide more traffic to your website and platforms. Adding those specific keywords your green business ranks for on different platforms is an essential part of the job that help you get noticed.
Print Materials and Mail Lists for Small Business
Need a print ad created, flyers to distribute, postcards, brochures, and business cards to hand out when visiting a new client? Want to distribute these print materials with a mail list curated for your specific leads or curate new ones in your area? I’ve been there, done that, and can help with this service too.
Content Creation for your Green Industry Website
So, I’m guessing you don’t like to write essays or even prepare content for your website. Most don’t feel skilled in this area and are apprehensive about grammatical errors, wording, or don’t want to sit in front of a computer long enough to churn content out. A virtual assistant service package specializing in the horticulture industry knows the business. A VA that understands SEO and content writing and what search engines are looking for can prepare copy for your website. Most pages need at least 1000-2500 words to be adequate and keep the reader engaged. Content has to be relative and answer people’s questions. A well-chosen virtual assistant will deliver the information and content you need to bring people to your website to contract with your services.
Generate Feedback and Reviews for Landscapers & Lawn Care Leaders
Have you ever been frustrated with the lack of good reviews on search engines or home service networks? Use a VA to gather feedback and reviews. Setting up home service networks (Angie’s List, Home Advisor, or Houzz) can help secure these reviews and get mentioned online in your area. A useful review capturing system will reap social authority and approval. It’s an easy form of free advertising because others are doing the job for you! Those reviews are pure gold for your business and can generate more business in search engine results.
Special Projects-Get Help!
Documentation of Business Systems
Documenting business systems is another area you can hire a Virtual project manager to facilitate. A business partner was retiring in his landscape business. He did all the operations side of the company and wanted it documented before he exited. They were hiring someone to replace him to take over operations and wanted to create a smooth transition for a new Operations Manager. He used my virtual assistant services to facilitate. He assembled a list of all he did daily. I interviewed him from this list, recorded, and transcribed his job into an organized and cohesive training manual for his operations. This one project compiled years of expertise and education to help avoid a breakdown in the whole functioning of the business. It made a smooth transition for a new Operations Manager to slide right in and take over the reins. After several years, it’s still paying off for the thriving landscape business.
Customer Relationship Support is crucial and will be the ultimate relationship to guarantee that your business grows. Making that first contact, whether it be answering the phone the first time it rings to qualifying clients/receiving intake, will make an impression. If you miss that first initial call, the lead goes on to the next person on the list. Many owners have no system to get all the information necessary to prepare the estimate as well as vet the lead. Hire a virtual assistant to answer questions/emails and return calls, build trust, and start a line of communication for your leads and customers. Customer support gives the owner more time to facilitate other operations throughout the company to keep the business growing while not missing a single customer.
Hire a Virtual Assistant Services Support for My Business
If I didn’t name a project you’ve thought of you need help with, ask me. I’m available as an “offshoot” of your business and thrive on helping businesses like yours grow! I work with clients from the west coast to the east coast in various capacities. I work with lawn care, landscapers, green industry entrepreneurs, architects, and business consultants.
Working with a virtual assistant is much more economical than hiring a full-time employee. Check out the benefits here. Give me a call to discuss the different aspects of your business and where you need help! I make custom packages to fit within a monthly budget for each of my clients. I’m available full time, but you only pay for what you need! Let’s start today and get some of that work off your plate! You’ll breathe easier at night, knowing those tasks are generating productive results for your green industry business!